Studio Manager and Personal Assistant

role and responsibilities
Daily management of the studio
Opening and closing of the studio
Maintaining the order and cleanliness of the studio
Managing the photographer's schedule and coordinating meetings and photo shoots

Financial management
Managing accounts and collecting payments from customers
Preparation of invoices and financial reports
Monitoring studio expenses and managing the budget

Technical operation
Preparing and organizing the equipment for filming
Regular maintenance of the photography and studio equipment
Solving technical problems in real time

Sales and Marketing

Promoting the studio through social media, websites and email.

Creating marketing content and advertising campaigns    Creating relationships and collaborations with potential customers and local businesses   

Team management 

Recruiting and training new employees Coordination and management of the team of assistants and photographers Ensuring high level work performance  process improvement Analysis of work processes in the studio and their improvement Application of software and tools for more efficient management of the studio    Monitoring customer feedback to improve service

Personal management

A personal manager is responsible for managing and coordinating a wide range of tasks for his or her manager, in order to ensure the ongoing and efficient work flow. She provides administrative, logistical, and organizational support, and assists in schedule management, communication, and project and task coordination.

Diary management and work meetings

Travel coordination, flights, etc.

Communication management - phone/email, etc.

Assistance in preparing presentations and reports

Customer Service

Customer retention and maintaining good relationships with the studio's customers 

crisis management, etc.

Ensuring customer satisfaction with the service and the final products

Receiving feedback and constantly improving the customer experience

Production management

Operation of production days from pre-production to post-production

A very high level of order and organization skills are required

Skills required

Excellent interpersonal skills and ability to work in a team

Ability to work under pressure and solve problems

Experience in managing a studio or similar office

Ability to organize and manage time at a high level

Excellent written and oral communication skills

Ability to work under pressure and manage multiple tasks at the same time

Discretion and confidentiality

Basic technical ability in photography and photography equipment - an advantage

Knowledge of marketing and sales in social media - an advantage